Your 3 step guide to avoiding a RTI fine

Avoidance is a word that should be avoided when it comes to HMRC. If you want to avoid a Real Time Information (RTI) fine avoidance is definitely not an option.

HMRC are working hard to make everyone aware of the impact of RTI and so are we. Our work on the RTI pilot identified three key areas likely to cause problems and risk a fine:

  • The quality of your data
  • The quality of your business preparation and processes
  • The capabilities of your software to bring it together

Read our three step guide to dodging a fine:

1.      Education and preparation

“Fail to prepare, prepare for a fine!”

  1. Familiarise yourself with RTI and understand how it may impact your current processes
  2. Register with HMRC for PAYE online – even though there are changes in how you report your payroll information, you will still need to register for PAYE Online
  3. Check the data you hold on your employees is up to date and accurate – HMRC says that over 80% of data quality problems are connected to employers holding incorrect or inadequate information.

Tip – Sage 50 Payroll RTI Edition can do a lot of the preparation for you.

2.      Get your RTI toolkit ready

The next step is to get the right tools for the job.

RTI legislation requires you to submit data to HMRC each time you pay your employees – an unmanageable task if you don’t have the right software or none at all!

Ask yourself the following questions:

–        Is my current software RTI ready?

–        If so, is it RTI ready now?

–        Does it offer help preparing, or submit only?

–        Does it manage data quality?

–        Does it offer RTI help?

If you answered no to any of these questions Sage 50 Payroll RTI Edition can offer a solution. It does a lot of the heavy lifting for you by checking employee data; writing letters to employees to verify information; and keeps you up to date with new forms and processes.

3.      Learn how to use your tools

You have armed yourself with RTI information and have the software tools to get the job done; the last step to success is making sure you know how to tackle RTI.

Join the ranks of the RTI fine avoiders and take part in some of our RTI training.

RTI training – office based

  • RTI Seminar – regional seminars on RTI legislation and what it will mean for your business. You don’t need to be a Sage customer to attend the seminars!
  • RTI classroom training – regional workshops , ideal for Sage 50 Payroll customers

RTI training – Online

  • Remote RTI training One-to-one training with a Sage RTI expert
  • RTI E-learning Flexible online training at a pace that suits you
  • Recorded RTI Webinars – On-demand webinars you can watch as many times as you need
  • Live RTI Webinars – Live RTI demonstrations from an RTI expert using Sage 50 Payroll

Find out more about training and support Sage can offer new and existing customers on our training pages.

Here’s a reminder of the three key steps to success and staying on the right side of RTI with Sage:

  1. Read up on RTI
  2. Get RTI ready software
  3. Take some RTI training

Jonathan Dowden, Sage Payroll Team

  • Gillian

    Can anybody tell me how I account for CIS which I have suffered . I know what to do with CIS I have deducted but cannot find anywhere to account for the CIS deducted from our comapny??

    • Jonathan Dowden

      Hi Gillian,

      Thanks for your comment.

      CIS is a subject frequently raised during our RTI seminars. Nothing has changed in the way CIS is accounted. The difference is in the frequency and format of reporting it to HMRC. If you do have regular CIS deductions suffered it would be reported using the Employer Payment Summary (EPS) submission at the end of each tax month or quarter depending on your payment arrangements with HMRC.

      If you would like to see how this would work within your Sage payroll solution please do not hesitate to contact out highly experienced technical support team on 0845 111 55 55.



  • David Ferrier

    I have received a call from HMRC today indicating that our account is showing an underpayment. All amounts due per P32 have been paid, so they said that discrepancy has probably arisen as the EAS one-time submission did not include details of statutory payments recovered to date, etc. Is this a known issue, and how can I submit the missing information?